Write the requirement in business language
Start with the people and the problem: production planners and factory supervisors need to track work orders through finished production because job cards and raw material consumption are not aligned with output. A useful project brief should describe the current process before describing technical features.
Section 1: users, roles and real scenarios
List each user group, what information they create, what they can edit, what requires approval and what they can view. Add a typical busy-day scenario and an error-correction scenario.
Section 2: required steps and screens
- Production planning
- Job card
- Material issue
- Work in progress
- Finished goods receipt
Section 3: outputs and acceptance samples
- Work order status
- Production variance
- Rejection report
- Output history
Section 4: business rules and exceptions
- Bom revisions
- Machine constraints
- Scrap recording
Section 5: technology and delivery
Specify devices, hosting responsibilities, integrations where actually needed, data migration, branding, responsive behavior and any language or print constraints. Do not prescribe a technology solely because another company uses it.
Section 6: testing and sign-off
Each requirement should have a test input, an expected result and the name of an approving stakeholder. Track plan versus actual output after launch to judge whether the project achieved its intended purpose.
Template request
When asking for a quote, attach sample records or reference materials and request a phased scope with inclusions, exclusions and change management in writing.
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