Write the requirement in business language
Start with the people and the problem: property developers and plot sales offices need to coordinate inventory, booking and receipts because plot status, buyer payments and follow-ups are tracked in separate registers. A useful project brief should describe the current process before describing technical features.
Section 1: users, roles and real scenarios
List each user group, what information they create, what they can edit, what requires approval and what they can view. Add a typical busy-day scenario and an error-correction scenario.
Section 2: required steps and screens
- Project and plot master
- Availability status
- Buyer booking
- Installment receipts
- Dues and reporting
Section 3: outputs and acceptance samples
- Plot availability
- Buyer ledger
- Payment due report
- Project collection summary
Section 4: business rules and exceptions
- Plot identity rules
- Receipt corrections
- Approval records
Section 5: technology and delivery
Specify devices, hosting responsibilities, integrations where actually needed, data migration, branding, responsive behavior and any language or print constraints. Do not prescribe a technology solely because another company uses it.
Section 6: testing and sign-off
Each requirement should have a test input, an expected result and the name of an approving stakeholder. Track outstanding installment ageing after launch to judge whether the project achieved its intended purpose.
Template request
When asking for a quote, attach sample records or reference materials and request a phased scope with inclusions, exclusions and change management in writing.
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